Each department that has University vehicles is responsible for the proper maintenance of those vehicles and must designate a representative in the department to be the Departmental Vehicle Coordinator. The Department Vehicle Coordinator will be the primary contact for vehicle issues along with responsibilities for vehicle maintenance, authorized drivers and vehicle use.
University vehicles shall be operated and serviced in a safe, efficient and environmentally sound manner. Each department that has a University vehicle will have a vehicle preventative maintenance program listing the required maintenance activities for each type of vehicle it owns or leases.
- At a minimum, departments that have a University vehicle shall follow the manufacturer's recommended maintenance schedule for each vehicle.
- If the vehicle mileage use is low, preventative maintenance is to be performed at least once per year by the University’s Fleet Management service provider.
- All maintenance and repairs performed on University vehicles must be documented and retained for the life of the vehicle.
The department should also include plans for replacing vehicles when they have been in operation for 7 years. When a vehicle is due to be replaced due to age and/or mileage, departments should review the need for the vehicle and consider alternatives.